Vaccination Policy

At Vinyasa India, the health and safety of our clients, staff, vendors, and their families is our top priority. This Vaccination Policy outlines our commitment to maintaining a safe environment for all traditional Indian weddings and cultural celebrations we organize.

We follow guidelines from the Ministry of Health and Family Welfare, Government of India, and local health authorities to ensure our events are conducted with the highest safety standards while preserving the cultural authenticity of your celebrations.

For Our Team & Staff

All Vinyasa India team members, including:

• • Event coordinators and planners
• • Setup and logistics crew
• • Cultural consultants and ritual specialists
• • Photography and videography teams
• • On-site support staff

Must be fully vaccinated against COVID-19 with vaccines approved by the Government of India. Vaccination certificates must be current and include booster shots as recommended by health authorities.

For Vendor Partners

• • All vendor staff working at events must be fully vaccinated
• • Catering teams and food service personnel require current health certificates
• • Musicians, priests, and cultural performers must provide vaccination proof
• • Decorator and setup crews must comply with vaccination requirements

Documentation Required

Valid vaccination certificates issued through CoWIN portal or other government-approved platforms. International vaccines must be recognized by Indian health authorities or supplemented with locally approved vaccines.

Pre-Event Health Screening

• • Temperature checks for all staff and vendors upon arrival
• • Daily health declarations from team members
• • Rapid antigen testing available for high-risk events
• • Isolation protocols for symptomatic individuals

Hygiene Standards

• • Hand sanitization stations at all event entry and exit points
• • Regular sanitization of equipment and common touch surfaces
• • Use of disposable gloves and masks when handling food or decorations
• • Contactless payment and check-in procedures where possible
• • Safe disposal of personal protective equipment

Cultural Ceremony Adaptations

We work with traditional priests and cultural experts to ensure sacred rituals can be performed safely while maintaining their spiritual significance:

• • Modified seating arrangements for ceremonies maintaining cultural hierarchy
• • Safe distribution of prasad and ceremonial items
• • Proper ventilation considerations for havan and ritual fires
• • Alternative arrangements for elderly or vulnerable family members

Vaccination Recommendations for Guests

• • We strongly encourage all guests to be fully vaccinated
• • Elderly guests (65+) and those with comorbidities should prioritize vaccination
• • International guests should carry vaccination certificates for travel clearance
• • Booster shots recommended for guests attending multiple events

Communication with Guests

• • Health and safety information included in wedding invitations
• • Pre-event communication about safety protocols
• • Guidelines for symptomatic guests to stay home
• • Contact information for health-related queries

Special Accommodations

We provide thoughtful accommodations for different health needs while respecting family traditions:

• • Separate seating areas for vulnerable family members
• • Virtual participation options for remote blessings
• • Modified meal service procedures for high-risk guests
• • Coordination with family physicians for medical advice

Emergency Protocols

Established procedures for health emergencies during events, including immediate medical assistance, venue evacuation if necessary, and coordination with local health authorities.

Regular Policy Updates

• • Monthly review of health guidelines from government authorities
• • Quarterly policy updates based on current health situation
• • Immediate updates during health emergency declarations
• • Communication of changes to all stakeholders within 48 hours

Training & Education

• • Regular health and safety training for all team members
• • Cultural sensitivity training for health protocol implementation
• • Vendor education on hygiene and safety requirements
• • Client guidance on health considerations for Indian celebrations

Documentation & Records

We maintain comprehensive records for health and safety compliance:

• • Vaccination certificates for all team members
• • Health screening logs for each event
• • Sanitization and cleaning schedules
• • Vendor compliance documentation
• • Emergency response action reports

Third-Party Audits

Regular independent audits of our health and safety protocols to ensure compliance with government guidelines and industry best practices.

We understand that vaccination may not be suitable for everyone due to medical conditions, religious beliefs, or personal circumstances. We work with families to find safe alternatives while respecting individual choices.

Medical Exemptions

• • Valid medical certificates from registered practitioners
• • Alternative safety measures for unvaccinated individuals
• • Consultation with event physicians when available
• • Modified roles or responsibilities for affected team members
• • Enhanced protective equipment and protocols

Religious & Cultural Considerations

• • Respectful dialogue with families about health and faith
• • Consultation with religious leaders when appropriate
• • Alternative arrangements that honor both safety and beliefs
• • Flexible scheduling to accommodate different comfort levels

International Guests

Special provisions for international family members who may have received different vaccines or face travel restrictions:

• • Recognition of WHO-approved vaccines
• • Virtual participation options for restricted travelers
• • Quarantine assistance for incoming family members
• • Coordination with travel health requirements

Children & Minors

Age-appropriate safety measures for children attending traditional ceremonies, following pediatric health guidelines and family comfort levels.

Technology Integration

We continuously explore innovative technologies to enhance safety while preserving traditional celebrations:

• • Digital health passports for streamlined verification
• • Contactless check-in systems for large gatherings
• • Real-time air quality monitoring at indoor venues
• • Virtual reality options for remote family participation

Continuous Improvement

• • Regular feedback collection from clients and guests
• • Collaboration with health experts and cultural leaders
• • Investment in staff training and safety equipment
• • Research into cultural adaptations for modern health needs

Community Responsibility

Our commitment extends beyond individual events to the broader community:

• • Sharing best practices with other event planners
• • Supporting public health initiatives in our communities
• • Educating clients about health considerations for celebrations
• • Contributing to research on safe cultural gathering practices

Policy Evolution

This policy will evolve with changing health circumstances, scientific understanding, and government guidelines while always prioritizing the safety and well-being of our community.

This Vaccination Policy is implemented in accordance with guidelines from the Ministry of Health and Family Welfare, Government of India, and local health authorities.

Legal Compliance

• • Adherence to Disaster Management Act and health emergency protocols
• • Compliance with state and local health department guidelines
• • Integration with existing event planning regulations
• • Coordination with venue-specific health requirements

Enforcement Measures

• • Progressive discipline for non-compliance by team members
• • Vendor contract modifications to include health requirements
• • Event modifications or postponement for safety concerns
• • Documentation of all enforcement actions taken

Dispute Resolution

Health-related disagreements will be resolved through:

• • Consultation with medical professionals
• • Reference to current government health guidelines
• • Mediation with cultural and religious leaders when appropriate
• • Alternative arrangements that satisfy all parties

Policy Updates

This policy may be updated in response to changing health circumstances, government guidelines, or scientific developments. All stakeholders will be notified of significant changes within 48 hours of implementation.