HR Policy

At Vinyasa India, our team is the heart of every celebration we create. This Human Resources Policy outlines our commitment to fostering a positive, inclusive, and professional work environment where creativity, cultural expertise, and personal growth flourish.

We believe that happy, empowered employees create extraordinary experiences for our clients. This policy governs our approach to employment, professional development, workplace culture, and the mutual responsibilities between Vinyasa India and our valued team members.

Equal Opportunity Employment

Vinyasa India is an equal opportunity employer committed to:

• • Non-discrimination based on caste, religion, gender, age, sexual orientation, or disability
• • Merit-based hiring focusing on skills, experience, and cultural fit
• • Promoting diversity in our team to better serve diverse client needs
• • Creating an inclusive workplace that celebrates different backgrounds
• • Supporting career growth for all employees regardless of their origin

Recruitment Process

• • Transparent job postings with clear role expectations
• • Structured interview process including cultural competency assessment
• • Background verification and reference checks
• • Probationary period of 6 months for all new hires
• • Comprehensive onboarding program covering company culture and traditions

Employment Types

We offer various employment arrangements to meet business needs:

• • Full-time permanent positions with comprehensive benefits
• • Part-time roles for specialized skills (cultural consultants, musicians)
• • Project-based contracts for seasonal work
• • Freelance arrangements for specialized services
• • Internship programs for students and new graduates

Salary & Performance Incentives

• • Competitive salaries benchmarked against industry standards
• • Annual performance reviews with merit-based increments
• • Event completion bonuses for successful project delivery
• • Client satisfaction bonuses based on feedback scores
• • Referral bonuses for successful employee recommendations

Health & Wellness Benefits

• • Comprehensive health insurance including family coverage
• • Annual health check-ups and preventive care
• • Mental health support and counseling services
• • Yoga and wellness program partnerships
• • Emergency medical assistance during events

Time Off & Flexibility

We understand the importance of work-life balance:

• • Annual leave: 21 days (increases with tenure)
• • Festival holidays: All major Indian festivals recognized
• • Flexible working hours during non-event periods
• • Maternity/Paternity leave as per government norms
• • Sabbatical options for long-term employees
• • Compensatory offs for weekend/holiday event work

Professional Development

• • Annual training budget for skill enhancement
• • Conference and workshop attendance opportunities
• • Cultural certification programs sponsorship
• • Leadership development programs for senior staff

Our Cultural Values

• • Seva (Service): Dedication to serving our clients with devotion
• • Sanskriti (Culture): Preserving and honoring traditional values
• • Sahayog (Collaboration): Working together as one family
• • Satya (Honesty): Transparency in all our dealings
• • Sanskar (Ethics): Maintaining the highest moral standards

Code of Conduct

• • Professional behavior and dress code appropriate to client events
• • Respectful communication with colleagues, clients, and vendors
• • Confidentiality regarding client personal information and event details
• • Punctuality and reliability in all commitments
• • Cultural sensitivity when working with diverse traditions
• • Zero tolerance for harassment, discrimination, or inappropriate behavior

Communication Standards

Effective communication is crucial in event planning:

• • Clear, timely, and professional communication with all stakeholders
• • Regular team meetings and project updates
• • Open-door policy for feedback and suggestions
• • Multilingual capabilities to serve diverse clients
• • Documentation of all important decisions and changes

Conflict Resolution

We maintain a structured approach to resolving workplace conflicts with emphasis on mediation, mutual respect, and finding solutions that honor our cultural values while maintaining professional standards.

Performance Evaluation System

• • Annual performance reviews with goal-setting and feedback
• • Quarterly check-ins for continuous improvement
• • 360-degree feedback from clients, colleagues, and supervisors
• • Project-based assessments for event execution quality
• • Cultural competency and client satisfaction metrics

Career Development Pathways

• • Clear progression paths from associate to senior management roles
• • Specialized tracks: Event Planning, Cultural Consulting, Operations
• • Cross-functional training opportunities
• • Mentorship programs pairing senior and junior staff
• • Leadership development for high-potential employees

Training & Skill Development

Continuous learning is essential in our dynamic industry:

• • Cultural tradition workshops and certification programs
• • Event management and coordination training
• • Customer service excellence programs
• • Technology and digital tools training
• • Language skills development for client communication
• • Industry conference attendance and networking opportunities

Recognition Programs

• • Employee of the Month awards with recognition ceremony
• • Client appreciation awards for exceptional service
• • Innovation awards for creative event solutions
• • Long service recognition and appreciation
• • Team achievement celebrations for successful large events

We are committed to protecting employee rights and providing fair, transparent processes for addressing concerns while maintaining a respectful workplace environment.

Fundamental Rights

• • Right to fair compensation and timely payment
• • Right to a safe and harassment-free workplace
• • Right to privacy and confidentiality of personal information
• • Right to express religious and cultural beliefs (within professional boundaries)
• • Right to career development and advancement opportunities
• • Right to fair treatment regardless of background or beliefs

Grievance Process

• • Step 1: Direct discussion with immediate supervisor
• • Step 2: Formal complaint to HR department
• • Step 3: Review by senior management
• • Step 4: External mediation if required
• • Anonymous reporting options for sensitive issues

Whistleblower Protection

Special provisions for employees reporting serious misconduct:

• • Protection against retaliation for good faith reporting
• • Confidential reporting channels
• • Independent investigation of reported issues
• • Support and counseling for affected employees

Support Systems

Comprehensive support network including employee assistance programs, mental health resources, and cultural counseling to help team members navigate personal and professional challenges.

Flexible Work Arrangements

Understanding the demanding nature of event planning, we offer flexibility to maintain healthy work-life balance:

• • Flexible timing during non-event periods
• • Work-from-home options for planning and coordination tasks
• • Compressed work weeks when possible
• • Time off in lieu for weekend and holiday event work
• • Gradual return-to-work programs after extended leave

Wellness Programs

• • Regular yoga and meditation sessions
• • Stress management workshops
• • Nutritional guidance and healthy meal options during events
• • Team building activities and retreats
• • Physical fitness support and gym memberships
• • Cultural celebration participation for spiritual wellness

Family Support

Recognizing the importance of family in Indian culture:

• • Child care assistance during extensive event periods
• • Family inclusion in company celebrations
• • Emergency leave for family situations
• • Educational assistance for employee children
• • Elderly parent care support programs

Mental Health Support

Comprehensive mental health resources including counseling services, peer support groups, and stress management tools specifically designed for event industry professionals.

This HR Policy is designed in accordance with Indian labor laws, employment regulations, and best practices in human resource management while respecting cultural values.

Legal Compliance

• • Full compliance with Indian Labor Code 2020
• • Adherence to Shops and Establishments Act
• • Implementation of Prevention of Sexual Harassment (POSH) Act
• • Equal Remuneration Act compliance
• • Gratuity and Provident Fund regulations

Policy Updates & Communication

• • Annual review of all HR policies
• • Employee notification of policy changes within 30 days
• • Regular training on updated policies and procedures
• • Accessibility of policies in multiple languages

Record Keeping

Comprehensive documentation maintained for:

• • Employee personnel files and performance records
• • Training completion certificates and skill assessments
• • Grievance reports and resolution outcomes
• • Compensation and benefits administration
• • Health and safety incident reports

External Partnerships

Collaboration with labor law experts, HR consultants, and cultural advisors to ensure our policies remain current, legally compliant, and culturally appropriate.